Flagship vertical
Every property inquiry
answered before it cools.
You pay for the lead whether or not you answer it. Kallabot picks up every portal lead, form fill, and sign call in seconds, qualifies it the way your best agent would, and puts it in front of whoever can close.
The problem
The lead isn't lost when you lose the deal. It's lost in the first five minutes.
A buyer inquiring on a listing is inquiring on four others at the same time. Whoever calls back first has a structural advantage that no amount of follow-up recovers. Most brokerages know this and still can't staff for it, because inquiries don't arrive on a schedule.
While you were outNo. 01
Portal leads arrive at 9pm and get called at 10am
While you were outNo. 02
Your best agent is at a viewing when the good lead comes in
While you were outNo. 03
Nobody knows which source produced the appointment
While you were outNo. 04
The CRM says 'called, no answer' and nothing else
Example · Phone call · callback
The lead is still
looking at the listing.
Zara calls back while the buyer is on the page, asks what your best agent would, and the answers land as fields.
- Line
21:04 · Portal inquiry · 2-bed, Dubai Hills · callback started
- Zara
Hi Layla, it’s Zara, the agency’s AI assistant. You just asked about the two-bed in Dubai Hills. Have you got two minutes?
- Caller
That was quick. Yes, go ahead.
- Zara
What budget are you working to, and is finance in place?
- Caller
Around 2.4 million. The mortgage is pre-approved.
- Zara
And when are you hoping to move? Anything to sell first?
- Caller
By March. No, we’re renting.
- Zara
Khalid looks after this listing and he’s free Thursday at ten. Shall I book the viewing?
- Caller
Thursday works.
- Line
Summary, transcript and source written to Follow Up Boss
- Source
- Portal
- Listing
- 2-bed, Dubai Hills
- Budget
- AED 2.4M
- Pre-approval
- Yes
- Timeline
- By March
- Selling first
- No
- Next step
- Viewing · Thu 10:00
Written to Follow Up Boss
The workflow Zara runs
What actually happens
on the call.
Answer every property inquiry in seconds, qualify on budget and timeline, and route hot buyers to the right agent.
- 01
Answers the moment the lead lands
Zillow, Realtor, Facebook, your site, or a sign call — the inquiry triggers a call back in seconds, while the buyer is still looking at the listing.
Portal · form · sign call
- 02
Asks the questions that matter
Budget, pre-approval, timeline, area, the specific listing, and whether they have something to sell first. The answers come back as fields, not as a paragraph someone has to read.
Budget · finance · timeline · area
- 03
Routes or books, there and then
Hot and someone's free? Warm transfer with context. Nobody free? Book the viewing into the calendar before the call ends.
Warm transfer, or the calendar
- 04
Writes it up so nobody has to
Transcript, summary, disposition, source, and next step land in Follow Up Boss, kvCORE, Salesforce, or whatever you run.
Follow Up Boss · kvCORE · Salesforce
The first five minutes
They're enquiring on four other listings right now.
A buyer looking at your listing is looking at everyone else's too. Whoever calls back first gets a structural advantage that no follow-up sequence buys back later.
- Time to first call
- < 30 sec
- Portal, form, sign call
- Every source
What you getThe parts that do the work.
- 01
Speed to lead, literally
Sub-minute callback on new inquiries, every hour of the day, with no queue and no voicemail.
- 02
Qualification your agents trust
Budget, financing, timeline, and motivation captured consistently — the same questions every time, which is more than most teams manage.
- 03
Routing by how you're actually organised
By office, listing, source, language, agent availability, and business hours, with fallbacks when nobody picks up.
- 04
Launch-day and open-house surges
A hundred inquiries in an afternoon is a staffing problem for you and a normal Tuesday for the agent.
- 05
Source ROI you can act on
Which portal produced conversations, appointments, and deals — not which produced clicks.
- 06
Compliance handled on every dial
DNC scrubbing, consent capture, and quiet hours enforced automatically, not remembered manually.
“We can finally see which lead sources create real conversations and appointments, not just clicks. It changed how we spend our marketing budget.”
Questions · 4
Before
you ask.
We don't pretend otherwise, and you shouldn't want us to. The agent is upfront about what it is. What buyers care about is that someone picked up and answered their question about the property — that's what wins the callback race.
It keeps working. Kallabot writes into Follow Up Boss, kvCORE, BoomTown, Lofty, Salesforce, HubSpot, and others. The goal is to delete the manual write-up, not your CRM.
Yes — point a knowledge base at your listing data and the agent answers from it rather than guessing. If it doesn't know, it says so and books the next step instead of inventing an answer.
Usually more so. A small team has fewer people to catch an out-of-hours lead, so the leak is proportionally bigger. Start on a low plan and let the numbers argue.
Line 01 · your turn
Hear it qualify one of your leads.
Give us a real inquiry and a real listing. We'll run the call and show you the summary that lands in your CRM.